General Terms and Conditions Fixed and Occasional Rental of the Space in the Eemklooster
Welcome!
Thank you for your interest in using the space in the Eemklooster.
This sacred place has been lovingly created to support awareness, transformation and connection.
Naturally, a few legal details are needed too.
This document outlines the agreements we make when you rent from Serene Warrior – whether on a fixed or occasional basis. These terms are intended to prevent misunderstandings and create clear boundaries. They may sound strict at times, but they serve our shared interest: when we understand each other well, we can collaborate freely.
General Terms – Fixed and Occasional Rental: Serene Warrior – Eemklooster Location
Onze Lieve Vrouw ter Eem
Daam Fockemalaan 22
3818 KG Amersfoort
Room B1.21
Definitions
Main Renter: Lynn Hillwood / Serene Warrior, who holds the primary rental contract with the Eemklooster.
Renter: The subrenter who uses the space on a fixed or occasional basis through an agreement with Serene Warrior.
The Space: Room B1.21 (58 m²) on the first floor of the Eemklooster in Amersfoort.
Materials: All available meditation cushions etc. normally present in the space.
Cancellation: The termination of the rental agreement by the renter.
1. Time Slots
A rental block includes 4 hours of room use.
Where possible, an extra 30 minutes before and after your slot is provided for setup and cleanup. Be sure to leave the room on time so the next renter can begin smoothly.
Blocks may be combined into full days or weekends. Overnight stays are not allowed.- Morning: 08:00–12:00
Afternoon: 13:00–17:00
Evening: 18:00–22:00
2. General Use and Rules- All offers by the main renter are non-binding until a down payment is made. Renters must comply with these terms and those of the Eemklooster.
Read the House Rules of the Eemklooster [PDF].
If Serene Warrior’s main contract is terminated, the sublease automatically ends without compensation.
The gate opens at 07:00 and closes at 22:00. After that, it cannot be opened from outside. You may exit until 23:15. No one is allowed inside the building between 23:00–07:00.
Overnight stays are prohibited.
The main entrance must remain closed during evenings and weekends.
Inside the entrance is a touchscreen to activate lighting for the ground and first floors.
Guests must be accompanied from entrance to the space and back. No wandering in the monastery, attic, or gardens.
Since the monastery is a monument, luggage is not permitted in hallways; ask participants to bring minimal belongings.
Silence is essential. Excessive noise is not permitted.
If more sound is needed, it must be agreed upon with Serene Warrior and fellow monastery users – only possible in evenings or weekends.
The rooftop terrace may not be accessed, but the door may be opened for fresh air.
Construction around the monastery may cause inconvenience. No compensation can be claimed.
The space may only be used for the agreed activity. Subleasing or use by third parties is prohibited.
Illegal activities are strictly forbidden.
Serene Warrior decides in cases not covered by these terms.
Breaching these rules may result in immediate termination without refund. Damages may be charged.
3. Liability and Insurance
The renter is fully liable for any damage to the space, materials, property or individuals caused by themselves or by their guests, participants, suppliers or third parties engaged by the renter. Serene Warrior accepts no liability for injury, loss or incidents resulting from the use of the space. The renter must hold appropriate liability insurance and explicitly indemnifies Serene Warrior against any claims, whether made by third parties or by the renter themselves.
Any damage or defects must be reported immediately, preferably with photos. Repair, replacement or compensation must be arranged within 7 days and may be settled or invoiced.
Due to fire safety regulations, candles are only allowed in enclosed lanterns and must be supervised at all times. LED candles are a safer option.
An AED is located outside, upon exiting, to the left of the entrance. First aid kit: inside near the entrance.
4. Use and Setup of the Space
The space may only be used for appropriate mindful activities (e.g. training, breathwork, yoga, meditation, coaching, therapy).
Parties, sales or any unlawful activities are not allowed.
Comfortable use: up to 12 participants. Maximum: 20 people.
Permanent storage is not allowed without written consent.
As the monastery is a national monument, changes or attachments to floors/walls/ceilings require written permission.
5. Use of Materials
Available for use (12-person setup):
Meditation cushions, head pillows, yoga mats/mattresses, blankets, JBL Bluetooth speaker, 5 teapots, pen, scissors etc. Shared kitchen, restrooms, waiting area.
Also present: some plates, bowls, kettle, cups, cutlery, dishwasher, microwave, fridge.
Bring your own:
Tea bags, food, drinks, tealights, paper and any other items not listed above.
6. Cleaning and Tidying
You are responsible for cleaning and tidying the space. See cleaning checklist below.
Leave the room clean, tidy and aired out. Want cleaning to be handled for you: upon request? Or leave it messy? Cleaning will be charged at €40/hr. Please eat in the kitchen/lounge area to keep mats and materials free of crumbs and stains.
7. Keys and Access
Fixed renters receive a registered Eemklooster key. Lost key: €50 replacement fee.
Occasional renters pick up and return the key on the same day.
Always lock the space and – after 18:00 – the building entrance as well.
8. Payment, Contract, Cancellation
Payment is in advance via invoice, always VAT-exempt.
Fixed subrentals, per time slot, require a yearly contract with silent renewal.
Notice period: 3 months before the renewal date.
Two months’ deposit applies at contract start.
Annual Price Adjustment Serene Warrior will implement an annual rent increase for the Eemklooster space as of January 1st, based on inflation in accordance with the Consumer Price Index (CPI).
Occasional rental: the invoice serves as the binding agreement.
If rental date is more than 3 months from invoice date:
25% down payment within 14 days, remainder at least 6 weeks before rental.
If rental date is within 3 months:
Full payment due within 14 days or before rental date, whichever comes first.
Once payment is made, the booking is final.
In case of late payment: reminders and ultimately a formal notice will follow.
Serene Warrior may then charge statutory interest and reasonable collection fees.
The booking may be canceled without refund or further obligation.
9. Cancellation – Occasional Rental
Cancel via email. Cancellation is final only after written confirmation from Serene Warrior.
Refunds:
Up to 12 weeks before date booked: 90% refund
8–6 weeks: 75% refund
6–4 weeks: 50% refund
4–2 weeks: 25% refund
Within 7 days or after rental start: no refund
Note: If the slot is rebooked, you’ll receive a full refund minus €10 admin fee.
A week = 7 x 24 hours before the rental date at 00:00.
10. Force Majeure and Emergencies
If the main renter cannot provide the space due to force majeure (e.g. fire, power outage, government restrictions), the agreement is voided without compensation.
Any fees paid will be refunded proportionally.
In case of emergencies during the rental period, the main renter may terminate the agreement immediately, also without compensation.
11. Complaints Procedure
If you have a complaint or something feels unclear or unpleasant, please email:
[email protected] – include your name, rental date, and a short description.
You will receive a response within five working days with a proposed solution.
Final Note
After all these legal words, I’d like to say this:
I trust you will treat this sacred space with care and dedication, as we do.
Honor the space and it will hold you with the same care.
Happy to welcome you here to create something beautiful!
Lynn
General Information:
Public Transport:
OV-bikes and taxis are available at Amersfoort Central.
It’s a 23-minute walk to the Eemklooster.
Buses run every 5 minutes (weekdays) or every 15 minutes (weekends).
Stop: Prins Frederiklaan (3 min walk).
Bus lines:- 202 (Utrecht)
34 (Westraven P+R)
56 (Wijk bij Duurstede) – exit at Potgieterlaan and walk 10 min.
Food:
On-site: Restaurant La Cantina
Nearby: Rozey, Het Lokaal, Hana, BROEI, Dara, Peter & Selie, Habibi.
Delivery: www.thuisbezorgd.nl
(Vegan) catering is also possible via external providers.
Accommodation:
Next door: Leerhotel het Klooster
Nearby: Fletcher Hotel-Restaurant Amersfoort
Also in the area: Camping De ReCreatie
Accessibility & Temperature:
The Eemklooster is wheelchair accessible with a lift.
Its thick walls provide a pleasant climate. Windows/doors on all 4 sides can be opened.
Light switch is left of the door upon entry.
Right of the door: touchscreen to control heating (±3°C adjustable).
In winter, there is an extra electric heater – don’t forget to turn it off.
Cleaning Checklist
☐ Materials folded and put away
☐ Teapots clean and back in the cabinet in the space
☐ Vacuum (vacuum in cupboard left past the men’s toilet)
☐ New bin liners (1 in the room, 1 in the kitchen)
☐ Please water the plants on Mondays
☐ Electric heater off
☐ Dishes in dishwasher; empty if clean, start if full
☐ Countertop clean
☐ Fresh towel and dish towel (dirty ones in bin cabinet)
☐ Windows closed
☐ Lights off
☐ Room door locked
☐ Front door locked (after 18:00)
☐ Trash in outdoor container by P1
☐ Return key
Last updated: July 1, 2025
Lynn Hillwood and Serene Warrior are trade names registered with the Chamber of Commerce: KVK 64367401, VAT: NL001411709B43
Afternoon: 13:00–17:00
Evening: 18:00–22:00
Read the House Rules of the Eemklooster [PDF].
If Serene Warrior’s main contract is terminated, the sublease automatically ends without compensation.
The gate opens at 07:00 and closes at 22:00. After that, it cannot be opened from outside. You may exit until 23:15. No one is allowed inside the building between 23:00–07:00.
Overnight stays are prohibited.
The main entrance must remain closed during evenings and weekends.
Inside the entrance is a touchscreen to activate lighting for the ground and first floors.
Guests must be accompanied from entrance to the space and back. No wandering in the monastery, attic, or gardens.
Since the monastery is a monument, luggage is not permitted in hallways; ask participants to bring minimal belongings.
Silence is essential. Excessive noise is not permitted.
If more sound is needed, it must be agreed upon with Serene Warrior and fellow monastery users – only possible in evenings or weekends.
The rooftop terrace may not be accessed, but the door may be opened for fresh air.
Construction around the monastery may cause inconvenience. No compensation can be claimed.
The space may only be used for the agreed activity. Subleasing or use by third parties is prohibited.
Illegal activities are strictly forbidden.
Serene Warrior decides in cases not covered by these terms.
Breaching these rules may result in immediate termination without refund. Damages may be charged.
34 (Westraven P+R)
56 (Wijk bij Duurstede) – exit at Potgieterlaan and walk 10 min.